Providers: Help us prepare for a COVID-19 vaccine

December 9, 2020 Providence News Team

To help us plan distribution of the first doses of the COVID-19 vaccine, which we may receive as early as next week, we are asking our providers (including affiliated and external partners) to complete our online Validate and Verify (VAV) tool.

Because we are expecting a limited supply initially, the first vaccinations will be based on risk, role and work location.

The VAV tool will prompt you to confirm and/or update information about your role and work location, provide a self-assessment of risk, indicate your interest in receiving the vaccine and update your contact information for vaccination scheduling.

Action needed

·       Go to VAV.Providence.org on Chrome or Microsoft Edge web browsers and complete the tool by Monday, Dec. 14 or as soon as possible.

·       The site link will be accessible from anywhere using a web or mobile browser. You do not need to be on-site.

·       Log in using your UPN (User Principal Name), which will normally finish with @providence.org or @stjoe.org, etc. This is also true for providers who don’t have Providence supplied email addresses.

Possible UPN Formats:

·       last@providence.org

·       username@providence.org

·       username@stjoe.org​​​​​​​

·       p1234567@domain.org

·       n1234567@domain.org

·       View this PPT deck showing screenshots of the login pages (User name, password, and Multi-Factor Authentication) and a guide on how to set up multifactor authentication (MFA) if you are off-site.

·       Refer to the VAV Frequently Asked Questions below for additional information about the tool.

·       If you have trouble logging into the tool, call the IT help desk at 844-922-7548 and press option 5.

Using the VAV tool is completely voluntary. However, your participation is greatly appreciated as it will help us ensure a smoother, rapid rollout of the COVID-19 vaccine.

Though our initial supply will be limited, we are optimistic that all providers and caregivers will eventually have access to the vaccine, and the VAV tool will help us communicate with you when you become eligible.

Real-time vaccine updates

Continually check coronavirus.providence.org/vaccine for the latest vaccine news. Thank you for everything you’re doing to care for patients as we respond to the latest surge of COVID-19 cases.


Frequently Asked Questions

What is the tool’s purpose?
COVID-19 vaccines will be rolled out in phases over time. Because supply will be limited to start, the vaccines will initially be made available to select high-risk populations, including certain caregivers. The Validate and Verify (VAV) tool helps caregivers verify their role and work location, assess their risk of exposure as part of their job and indicate their level of interest in receiving the vaccine, when available. This information helps Providence and its family of organizations prioritize and allocate vaccine to those eligible to receive it, as determined by state and federal requirements.

How are caregivers prioritized?
Prioritization for COVID-19 vaccination is determined based on risk factors related to role, work location and level of interest. Additional information through a self-risk assessment and level of interest is also factored in. Together the information will be used at a local level for planning and prioritization purposes.​​​​​​​

Do I have to fill out the tool? Is my participation required?
Caregivers are encouraged to validate and verify their information using the VAV tool to help Providence and its family of organizations prepare for the COVID-19 vaccine roll out and to ensure our caregivers are communicated to in a way that works best for them.

Caregivers who are eligible to receive the vaccine as determined by state and federal requirements will be able to get immunized, regardless of completion of the VAV Tool. Caregivers are not required to fill out the VAV tool in order to receive a COVID-19 vaccine. ​​​​​​​

Where did the information come from?
The caregiver details in the VAV tool are sourced from SailPoint. Role and location risk scores were sourced from local and regional teams. The data loaded into the tool will be stored in VAV tool only and used for COVID-19 vaccination planning purposes.

Contact and communication preferences will be used for health and safety planning purposes only.

Why does the tool not give me the option to select a skilled nursing facility, assisted living facility or PACE facility as the closest ministry to me?
Only ministries that will be responsible for storing and distributing the vaccine will be listed in the VAV tool as a “ministry closest to you.” Caregivers who work in these facilities will still have access to the vaccine.

For planning purposes, it is helpful to understand which facility is closest to you or if you are more than two hours away from a facility, please select that drop down.

Can I change my submission?
The tool is designed for a single validation and verification step.

Where can I learn more about the COVID-19 vaccine and how Providence is preparing?
Please visit our Vaccine Updates page for further information.

About the Author

The Providence News Team brings you the updates to keep you informed about what's happening across the organizational ecosystem. From partnerships to new doctor announcements, we are committed to keeping you informed.

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